Suitable for insertion into terms and conditions or as a standalone add-on to be sent to clients by email. It can be adapted for sending to venues.
Be aware that if your t&c’s have already been signed, you can’t unilaterally change them by adding this policy unless you and your clients both agree. If your clients agree, this policy can apply even after your contract has been signed.
“It’s your responsibility to make sure your guests and other suppliers behave appropriately towards me and anyone on my team on your wedding day.
If I or anyone in my team experience any inappropriate, threatening, hostile, or offensive behaviour* from any of your guests or any of your suppliers on your wedding day, I’ll let you know in person on the day and ask you to make sure that behaviour stops immediately. I’m happy for you to nominate someone in your wedding party to take charge of this on the day (eg best man/bridesmaid) so it isn’t brought to you directly.
If the behaviour continues after I have raised an issue on the day, I reserve the right to end coverage of the wedding and leave the venue for my own or my team’s protection/safety. That would be a last resort but I and my team are entitled to work without harassment or other inappropriate behaviour. Sometimes the behaviour is so serious (eg sexual/physical assault) that continuing to work in the presence of that guest/supplier is not possible and simply stopping the behaviour would not be a sufficient response if they remain at the event. If the behaviour is so bad or doesn’t stop after a complaint and I feel obliged to leave the venue, I will process and provide any photographs I’ve taken for you in accordance with our contract but I won’t provide any refund for any reduced hours.
I’m asking clients to let their guests and other suppliers know about this anti-harassment policy ahead of the wedding so that people know in advance that you’re taking this matter seriously and harassment of any kind won’t be tolerated.
*Inappropriate/offensive behaviour includes any unwanted physical touching of any kind, verbal harassment includes unwanted personal questions, taking/using my equipment without consent and any behaviour which is inappropriate towards a person in a work place.”
If you want to use the policy as an add on after the contract has already been signed, here is some suggested wording for the email:
Opening email wording:
“You may have seen the recent social media coverage of the harassment that I and other photographers and wedding suppliers have regularly experienced at weddings. After a lot of thought I’ve decided it’s time to make it clear to my lovely clients that I will not tolerate harassment and inappropriate behaviour whilst I’m trying to do my job .”
Closing email wording:
“Can you please reply to this email to confirm you agree to these arrangements and if you want to nominate a go-to person on the day, the name of that person. I’m sorry this has become necessary but my accumulated experiences over the years means this year I’m taking specific steps to protect myself, my team and my equipment to provide a safe work space. Thank you for understanding.”
A huge thank you to Nicola Evans, the venue owner and manager of Ever After – A Dartmoor Wedding for creating this resource <3